Who this is for
Meeting rooms that work differently at every site cost you time in every meeting.
You probably need this if…
- Meetings regularly start late because of AV issues.
- Every room has a different remote, interface or setup.
- You're standardising meeting rooms across multiple new or existing sites.
- A control or command centre needs reliable video wall and source switching.
- IT keeps getting pulled in to fix AV problems that shouldn't need them.
- Ageing projectors, screens or audio are overdue for replacement.
Where it applies
Probably not the right fit when…
- A single small huddle room with a laptop and a TV — plug-and-play is genuinely enough.
- Occasional, low-stakes video calls with no multi-room standardisation need.
Technical overview
AV systems get judged in the first ten seconds of a meeting. We design boardrooms, control centres and signage around reliable one-touch operation, with network-based control that your IT team can actually support.
Technologies we work with
Reference architecture
Design principles
- Design rooms around sightlines, viewing distance, acoustic conditions, speech intelligibility and intended user workflows.
- Document signal flow for resolutions, frame rates, audio channels, control paths, content protection and network transport.
- Engineer AV-over-IP networks for the selected transport, including multicast, bandwidth, latency, synchronisation and fault isolation.
- Commission complete user workflows, including conferencing, source switching, audio reinforcement and recovery from endpoint failures.
Specification baseline
| Aspect | Specification | Why it matters |
|---|---|---|
| Room requirements | Document room dimensions, seating, ambient light, acoustics, occupancy and collaboration workflows | Room geometry and use determine equipment performance requirements. |
| Video transport | Select HDMI, HDBaseT or AV-over-IP based on distance, format, latency, routing flexibility and protection requirements | Transport choices affect cable reach, switching and operational complexity. |
| AV network | Use managed switching and engineer multicast, QoS, IGMP and clocking where required by the selected transport | Media traffic can have strict bandwidth and timing requirements. |
| Audio | Size DSP resources, microphone coverage, loudspeaker layout and echo cancellation for the room | Clear speech depends on room acoustics and the complete signal chain. |
| Interoperability | Validate codecs, control interfaces, HDCP behaviour, firmware and conferencing compatibility | Connector compatibility alone does not guarantee complete workflow compatibility. |
| Control security | Restrict control interfaces, separate management access and document recovery states | Unauthorised control can disrupt meetings and shared displays. |
Key design decisions
Video distribution
A small number of fixed sources and displays need predictable transport over defined cable runs.
Many endpoints, flexible routing or centralised distribution justify managed network infrastructure.
Audio transport
The room is compact and the number of audio endpoints and routes is limited.
Distributed endpoints need scalable routing and the selected ecosystem supports the required clocking and interoperability.
Sizing & calculations
Display size and placement must be derived from viewing distance, content detail, viewing angle and applicable display-planning guidance.
A room with a 6 m farthest seat needs a viewing-distance and content-legibility assessment before display size is specified.
AV network capacity = sum of simultaneous media stream bitrates plus protocol overhead and design headroom.
Four concurrent 1 Gb/s media streams require 4 Gb/s of aggregate payload capacity on a shared path before overhead and other traffic.
DSP capacity must cover all input and output channels, processing blocks, conferencing paths and planned expansion.
A design with 16 microphone inputs and 12 output feeds needs at least 28 corresponding channel endpoints before internal buses and processing requirements.
Standards, protocols & references
Handover documentation
- Room layouts and AV signal-flow diagrams
- Equipment and network port schedules
- DSP configuration and control-system source files where agreed
- Display, audio and conferencing acceptance results
- User interface and operating instructions
- Backup configurations and maintenance procedures
What you get
- Rooms that work the same way at every site
- One-touch operation instead of a remote-control pile
- AV your own IT team can support after we leave
What we deliver
Boardrooms & meeting rooms
- Video conferencing and display systems
- One-touch room control
- Wireless presentation
Control & command centres
- Video walls and operator consoles
- Source switching and routing
- Redundant display paths
Signage & collaboration
- Digital signage platform
- Content scheduling and management
- Collaboration and huddle-room systems
